Retail documents arrive in every format, from every supplier, to every store.
Supplier invoice variation
Every supplier formats invoices differently. PDF, scanned image, EDI exception, email attachment. AP teams key the same fields a thousand different ways and the per-supplier template library never stops growing.
Returns and RMA documents
Customer returns arrive with photos, packing slips, shipping labels, and partial documentation. Loss prevention and refund-fraud detection demand structured data, not PDF piles waiting on a manual reviewer.
Multi-store expense documents
Hundreds of stores submitting receipts, vendor invoices, and operating expense docs each week. Reconciliation against the GL is a manual data-entry exercise that scales linearly with footprint.
Supplier docs, returns, and store receipts — structured the moment they land.
Cogneris parses supplier invoices, RMA packets, store-level expense receipts, and EDI exception documents straight into ERP-ready records — with 3-way match logic, returns-fraud signals, and a defensible audit trail on every extraction.
- Supplier invoice AP automation — invoices from any supplier parsed to header + line items, matched against PO and goods-received records, and routed for payment or exception review.
- Returns and RMA document handling — RMA packets (original receipt, return reason, photos, shipping label) extracted as a unified record for refund processing and fraud-pattern detection.
- Multi-store receipt aggregation — store-level receipts, vendor invoices, and operating expense documents aggregated to GL-ready records with category, store, and date dimensions preserved.
- EDI exception document parsing — when EDI 850/810/856 transactions fail validation, the underlying PDF or scanned document is parsed to recover the failed fields without manual intervention.
Built for the documents that move goods and money.
Retail documents arrive in every imaginable format — purchase orders, supplier invoices, packing lists, bills of lading, customs and duty paperwork, GS1-coded shipping manifests, RMA packets, store-level expense receipts, T&E receipts, vendor agreements, pricing sheets, promotional sell-sheets, EDI 850/810/856 exception documents, gift card redemption logs, and age-restricted sales records. Cogneris's retail configuration handles the full bundle: every document parsed, every match attempted, every exception routed with the source document in one view.
3-way match automation
PO, goods receipt, and invoice matched automatically — exceptions routed for review, clean matches auto-posted to AP.
Returns fraud detection
RMA documents structured for pattern matching — repeat returners, label-swap fraud, and serial-number tampering flagged for loss prevention review.
Customs & duty documents
Commercial invoices, packing lists, and Certificates of Origin parsed for HTS classification and duty calculation by customs brokers.
Promotional sell-sheet ingestion
Supplier sell-sheets and promo calendars extracted to merchandising-system-ready records with effective dates and rebate terms preserved.
Lives where your ERP, POS, and EDI already run.
Cogneris integrates with the major retail ERPs, e-commerce platforms, and POS systems — so extracted document data flows directly into AP, merchandising, and store-operations workflows without an intermediate data-entry step.
- SAP & Oracle Retail — extracted invoice and PO data lands directly in S/4HANA AP or Oracle Retail Merchandising via standard interfaces.
- NetSuite & Microsoft Dynamics 365 — mid-market retailers receive AP-ready records on every supplier invoice with full document attachment lineage.
- Shopify & Adobe Commerce (Magento) — returns documentation and supplier-side documents flow through Shopify Plus and Magento order management.
- Lightspeed, Square & Clover POS — store-level expense receipts and vendor invoices aggregated across point-of-sale platforms for chain-wide reconciliation.
- EDI 850/810/856 fallback — when EDI validation fails, Cogneris parses the underlying document and re-emits a clean ANSI X12 transaction.
The document types behind POS, AP, and supplier reconciliation.
Retail back office runs on supplier invoices, employee expense reports, and dozens of vendor agreements per store. Cogneris extracts each into structured records ready for your ERP and finance stack.
For category context, see the IDP buyer's guide, the 2026 State of Document AI report, or estimate ROI at your volume.
- Invoice extraction — supplier invoices, freight bills, and consignment statements with vendor, SKU mapping, line items, and GL-code hints for AP automation.
- Receipt extraction — multi-store receipts and RMA packets with itemized purchases, return reasons, and refund routing to the right ledger.
- Contract extraction — supplier agreements, distribution contracts, and lease addenda with parties, term, renewal terms, and pricing tiers extracted.
Common questions.
How does Cogneris handle the variation in supplier invoice formats?
Can Cogneris do 3-way matching automatically?
What about RMA and returns documentation?
Does Cogneris integrate with our POS or ERP system?
How does pay-per-page pricing work for high-volume AP?
Can Cogneris parse EDI exception documents?
Send us a sample bundle. We'll show you what comes out.
Send us 50 supplier invoices or a week of store-level receipts. We'll run them through Cogneris and return a structured-extraction report with field-level accuracy and 3-way match results. No commitment.